Exporting Documents From OU-Parchment Application

This page describes how to export documents from the BDM/Xtender application OU_PARCHMENT.

When you export a document, you are really downloading the document from BDM/Xtender to your local machine. Once you have this local copy, you can then upload it to the B-S-ADMN application.

Please note that any Parchment documents containing only one page can still be moved using the Copy/Move function as you normally would. This method applies to multi page documents only.

There are two ways to do this: by selecting multiple documents or by exporting an individual document. We will describe both, starting with multiple document selection.

Who is Eligible?

Active Faculty or Staff

Multiple Document Export

  • Log in BDM/Xtender as you normally would
  • Navigate to the OU-PARCHMENT application
  • Query the application (in this case I queried all documents)
  • In this example we have three documents: one with 3 pages and two with 2 pages

A digital table lists document IDs with "Parchment Unknown" as their type. Last names—Baker, Bonds, Cuadra—are shown with page numbers 3, 2, and 2.

  • You can select each document by clicking the check box next to each one

A digital query results screen shows three entries with identical numbers, titled "Parchment Unknown," and last names Baker, Bonds, and Cuadra.

  • Once they have been selected, you by click the Export drop down to select your options. From here, you'll want to select "Export Selected Document(s)"

A computer screen displays a query results table with options to open, delete, export, print, and email. Last names include Baker, Bonds, and Cuadra.

  • Once you have selected "Export Selected Document(s)", you will want to be sure the "Use PDF Format" check box is checked (it is by default).

Export Document dialog box with options: Document Content(s) selected, Use PDF Format checked, and buttons for Cancel and Export. Minimalist design.

  • From here you click "Export"
  • At this point the new PDF should launch in Adobe on your machine. In this example our newly created PDF will be 7 pages: the one 3 page document and the two 2 page documents in one PDF, ready for batch upload and indexing. You may save this to a desired location on your machine, but it also should be stored in your Downloads folder.

File list showing a PDF named "AXExport-20210506-083759-1516-file00," last modified on May 6, 2021, at 8:38 AM, displayed in a folder view.

  • You will also see at least one, and maybe two pop up boxes. These can be closed once the export is complete.

Pop-up window titled "Export Document" with a prompt to right-click a hyperlink to save the file if the download doesn't start in 30 seconds. and maybe A Google Chrome window displaying a blank white page with URL bandoctest.oakland.edu, indicating a loading error or empty content.

Single Document Export

  • Log in BDM/Xtender as you normally would
  • Navigate to the OU-PARCHMENT application
  • Query the application for the document you wish to export
  • In this example we have a document with three pages

Screenshot of a database query results page showing a document with ID 999999999, type "Parchment Unknown," and last name "Baker."

  • Open the document
  • Click the document link towards the top of the document. A drop down menu will appear
  • Select "Export Document"

Alt text: "Sidebar menu with document management options like Check Out, Print, Email, Export, and Delete Document, in a simple, blue-themed design."

  • Once you have selected "Export Selected Document(s)", you will want to be sure the "All Pages" and "Use PDF Format" check boxes are checked (they are by default).

Export dialog box with options to select all pages, current page, or a custom range (1-3). Checkbox for PDF format is checked. Cancel and export buttons below.

Print Article