Using Batches in BDM/Application Enhancer

Who is Eligible?

Active Faculty or Staff

How To:

Log in to ApplicationEnhancer.
Click on the application you wish to create a batch in.
Select "New Batch".

Blue buttons labeled "New Query," "New Document," "New Batch," and "Manage Batches." A red arrow points to the "New Batch" button.

There are 3 required fields to begin uploading batches.

  • Application: This would be the application where you wish the batch to reside
  • Name: This is a name for the batch that is to be indexed.
  • Batch Security: There are 3 levels of security for being able to view the batch.
    • Public: This batch can be viewed and indexed by anyone with access to this application (recommended).
    • Private: This batch can only be viewed and indexed by the group that uploaded the batch.
    • Group: This batch can only be viewed and indexed by the group listed in this field.

A form titled 'Upload New Batch' with fields: Application dropdown, Name text box, Batch Security radio buttons (Public, Private, Group), and Description text box. Buttons for Cancel and Continue at the bottom.

This takes you to the standard scanning screen. From here you can scan pages to your batch or import/upload them as you normally would.

Indexing a Batch

Once the pages have been scanned in or uploaded, they are ready to index now or at a later date. To index them now:

Click the "New Document" button under "Batch"

A computer interface shows a red arrow pointing to a blue "New Document" icon, part of a software toolbar labeled "Batch," indicating document creation.

This will open up the index pane for indexing.

You will notice once that page is indexed, that your page count will be decrease by 1. That is because the page is now a document and no longer in the batch. After indexing the first page, you can additional pages to the document by clicking the "Attach Current Page" button under "Page".

Icons displayed in a software interface. A red arrow points to a specific icon, which looks like a blue document with an arrow, indicating a particular function.

If you want to index all of the remaining pages to the document click "Attach All Pages"

Five blue document icons and a red arrow pointing to the third icon are shown on a light gray background. This icon likely represents a duplicate or copy function.

If you wish to index pages of the batch to a different index then click "New Document" again and a fresh index pane will open.

Icon menu with blue document symbols and a red arrow pointing to one labeled "New Document," signaling the option to create a new file.

If you wish to quit indexing so that you may index the batch at a later date then click "Cancel Indexing" under "Batch" and log out

An icon toolbar with a red arrow pointing to a blue icon of a document with a cancellation symbol. It indicates a blocked or restricted action.

Indexing a Batch at a Later Date

This section describes how to index a batch a later date.
There are some advantages to this. For example, one user can scan a batch and another user can index it later. Batches are stored while not indexed as opposed to a document scan which will delete if it is not indexed immediately.

Log in to ApplicationEnhancer.
Click on the application you wish to create a batch in.
Select "Manage Batches".

Four blue rectangular buttons labeled New Query, New Document, New Batch, and Manage Batches are aligned horizontally. A red arrow points to Manage Batches.

Locate the batch you wish to index (this is where naming it comes in handy).
Click the triangle icon by the batch you wish to index and select "Index".
Index as outlined above.

Screenshot of a software interface titled "Manage Batches" showing two uploaded batches, "test" and "TEST," with options for Index, Import, and Edit.

Additional Support

  • OU Technology Center
  • 44 Oakland Center
  • Rochester, MI 48309-4479
  • (248) 370-4357
  • Office Hours: M-F 8:00am - 5:00pm
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