How to Query Documents in BDM

Tags Banner bdm

Who is Eligible?

Active Faculty or Staff

Overview

You can launch BDM by logging into Internet Native Banner and clicking on either the BDM - Display Document (on the left in figure 1) or the BDM - Add Document (on the right in Figure 1) buttons from the Banner Menu tool bar.

Screenshot of Oracle Fusion Middleware Forms Services interface. The menu lists options like "Flexible Registration" and "Finance System," with a toolbar above.
Figure 1.

This will launch the BDM application known as ApplicationXtender Web Access. If you sync your Banner password it will automatically log you in, otherwise you may log in from the main page.

Login screen for EMC Documentum ApplicationXtender Web Access. Fields for Data Source, User Name, Password, and options for search support.
Figure 2.

Double click on the application that you would like to query.

A list of folders with labels: student admissions, course/ID, degree, common, catalog/course section, and advancement documents and reports.
Figure 3.

This will open the application and allow you to enter the query criteria. Usually queries are performed by GID but you could use any of the fields to query (last Name for example) or a combination of fields (GID and Last Name for example). Checking the boxes to the left of the query fields will diplay thos efields in the query results. If ther eis a field you do not wish to see, simply uncheck it.

A computer interface titled "Query Criteria for Application 'B-S-ADMN'" shows checkboxes for ID, PIDM, document type, last name, first name, SSN, and birth date.
Figure 4.

Click the "Submit" button towards the bottom of the screen.

Close-up of a user interface with three gray buttons labeled 'Submit', 'Save', and 'Reset' below an empty text input field.
Figure 5.

The results will be displayed. If there is only one document present the system will render it on your screen. If there are multiple documents for that ID you will get a list of documents. Note the GID has been removed from this image.

Screenshot of a database query displaying 15 document entries related to an application, showing columns like Document Type, Last Name, and First Name.
Figure 6.

Click on the document's paper icon to render it to your screen

A computer screen displays a document query interface showing a list of documents with details like ID and name. A red circle highlights a folder icon.
Figure 7.

You may click the Document Index button in the tool bar to reveal the index information. The index information describes the detail of the document and also acts as query criteria.

A computer application interface with toolbars and menu options is visible. A "Document Index" icon is circled in red. The bottom displays a document preview.
Figure 8.

Document Index

A form interface displays fields including ID, document type "TRANSCRIPT - HIGH SCHOOL," last name, first name "KELLY," SSN, and birth date "14-May-1997."
Figure 9.

Additional Support

  • OU Technology Center
  • 44 Oakland Center
  • Rochester, MI 48309-4479
  • (248) 370-4357
  • Office Hours: M-F 8:00am - 5:00pm
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Related Services / Offerings (1)

Banner provides Oakland University faculty and staff with secure access to the Banner ERP system for managing student records, finance, human resources, and other administrative functions.