Leave Reporting and Time Entry

Below is a step by step guide on the time entry process for full time employees on sail.oakland.edu.

Table of Contentes

Procedures

• Multiple Entries for a Shift
• Copying Shift Entries
• Submitting Leave Report

Procedures

1. Go to sail.oakland.edu. If you aren't already, log into Sail. Once you are, select "Login to Secure Area"

2. This will bring you to the My Profile page. From here, select the application menu (four square grid) in the upper left hand corner. After selecting "Menu" then select "Employee Information" 

3. When on the "Employee Information" page, click on "Enter Leave Report" within My Activities

4. Once on the Leave Report page, select the button labeled "Start Leave Report" for the month you are wanting to enter time for.
   • If you have already started your leave report the status will say "In Progress".

5. The leave report does week by week starting from the 1st day of the month, select which day you would like to enter time for and then select the "Earn Code" from the drop down menu.
   • Here are some (or all) of the options:
     • Hours Wkd/Paid
     • Vacation
     • Sick Pay
     • ESTA
     • Holiday Pay
     • Holiday Recess
     • Community Engagement
     • Jury Duty
     • Funeral
     • Emergency Closings
     • CT-Overtime-Leave Report
     • FMLA Leave - Vacation Time
     • FMLA Leave - Sick Time
     • FMLA Leave - Personal Time
     • FMLA - Without Pay
     • Without Pay - Leave Reporting
     • Shift Premium Second MEA
     • Shift Premium Third MEA
     • Early Release
     • Admin Pay
     • MEA Union Business Leave

6. After selecting the earn code, then add the amount of hours and click the "Save" button to add the hours.

7. Once saved, it will show your hours below the date of the week. If you need to edit, copy or delete these hours you can by using the pencil, stacked paper or trash can icon on the right hand side of the entry.

Multiple Entries for a Shift

If end up needing to add multiple entries on the same day, ex. leaving early for a doctors appointment, please follows the steps below.

1. After completing your first entry using Steps 1-7 above, look below days of the week and click the option to "Add Earn Code"

2. Once a new blank entry option is availabe, select what type of hours you want, add the amount and click "Save", you will now see the total amount of hours under the date in the section showing the whole week at the top and two entries for each type of hours on the selected date.

Copying Shift Entries

Instead of having to manually go day by day to enter in time entires for your leave report, there is an options to copy 1 entry across the entire pay period for the month.

1. Find and select the date for which entry you would like to copy. From there click on the stacked papers icon and a menu will display showing the whole calendar for the month.

2. On the left hand side select the checkbox next to "Copy to end of pay period", this will fill in all the date of the pay period with the same earn code that was selected to be copied. 
   • Note: You can also manually click on a highlighted date to unselect it if the earn code is different for that day.

Submitting Leave Report

Lastly are the steps to submit your report.

1. Once all of your entries have been completed and you are ready to submit your report, click on "Preview" in the bottom left hand corner.

2. Review the accuracy of all the time amounts for each week and add any comments that you would like to add to your leave report.

3. Once certified and your ready to submit, click on the "Submit" button