Project Overview Template

This guide serves as the blueprint for creating a compelling "elevator pitch" for any Oakland University initiative within TeamDynamix (TDX). A standardized overview ensures that leadership and stakeholders can quickly grasp a project's necessity, strategic value, and intended outcomes.

A project overview in TeamDynamix (TDX) serves as the "elevator pitch" for your initiative. It provides stakeholders, leadership, and project members with a concise understanding of why the project exists and what it intends to achieve. Using a standardized template ensures consistency across the university's project portfolio.

The Standard Template

Use the following structure to ensure all critical elements are covered:

"This project addresses [problem] currently impacting [group]. The initiative will implement [high-level solution] to improve [key outcome]. The project supports [strategic goal] and is expected to deliver [primary benefit]."

How to Complete Each Section

The Problem

Identify the specific pain point or gap. For example, outdated technology or inefficient manual processes.

• Example: Lamp-based projectors are now considered outdated technology.
• Example: The inability for the University to target one-time funding to meet campus needs.

The Impacted Group

Specify who is directly affected by the current problem and who will benefit from the solution.

• Example: Oakland University students and faculty.
• Example: General purpose classrooms (GPC) and academic units.

High-Level Solution

State the primary action or technology being deployed without getting bogged down in technical minutiae.

• Example: Implementing high-quality, cost-effective Epson laser projection technology.
• Example: Transitioning from lamp-based to lampless projectors.

Key Outcome & Primary Benefit

Focus on the measurable improvements and long-term value.

• Example: Achieving greater satisfaction with image quality.
• Example: Immediate cost savings on lamp replacements, utilities, and labor.
• Example: Benefiting from a 5-year manufacturer warranty for asset protection.

Strategic Goal

Align the project with broader university or departmental standards.

• Example: Meeting the display standard for higher education classrooms and event venues.

Best Practices for TDX Overviews

• Be Concise: Keep the overview under 150 words for quick scannability.
• Avoid Jargon: Ensure a non-technical stakeholder can understand the value.
• Focus on Value: Emphasize the "Why" over the "How." For instance, highlight the reduction in maintenance needs rather than the specific model numbers of equipment.
• Link to Strategy: Mention how this project mirrors successful initiatives at peer institutions, such as Grand Valley State University.