NetID Guest and Shared Accounts

Guest NetID Accounts are sponsored by a department for individuals with a relationship to the university.  Sponsorship must be renewed annually by the department.  The Guest Account owner will be notified 45 days in advance of the Guest NetID/email being deleted. Shared NetID Accounts are associated with an owner. Shared Accounts must be renewed annually by the owner. The Shared Account and the owner's account will be notified via email 45 days before the Shared Account will be deleted, if not renewed.

Note: After deletion, accounts can be restored with their data within 20 days after the expiration date, otherwise recovery of the account data is not possible. 

Creation of Guest and Shared Accounts

Guest Accounts

Here are some typical examples of what a Guest Account should be requested for:

  • Vendor Accounts - Established vendor with a documented business need to access OU resources
    • These accounts do not receive email unless a specific business case is provided
  • Non-OU Student Scholar that needs access to OU resources
    • These accounts do net receive email unless a specific business case is provided
  • Research Assistants from outside Oakland University
  • Oakland Community College students living on campus at OU needing Wi-Fi access
    • These accounts do not receive email
  • ​​​​​​​Unpaid volunteer working with departments needing email for communication

Note: If the person you are requesting a Guest Account for is a minor, please indicate so when submitting the request form.

Shared Accounts

Here are some typical examples of what a Shared Account should be requested for:

  • A departmental account for inbound emails
    • These emails are for one to one communication and not for bulk outbound communication
  • ​​​​​​​​​​​​​​Google Drive Storage

Note: Shared Accounts should not be used for mass marketing or social media purposes. If that is the intent, please look at the creation of an Emma account or Google Group.

Renewal of Guest and Shared Accounts

All account renewals must be within 1 year of the account creation. Reminders will be sent out 45 days prior to the expiration date of Guest and Shared Accounts. If a renewal request is not submitted the account will be deleted. 

Additional Support

  • OU Technology Center
  • 44 Oakland Center
  • Rochester, MI 48309-4479
  • (248) 370-4357
  • Office Hours: M-F 8:00am - 5:00pm
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